# How to make a guest list from your phone contacts

Source: https://exportcontacts.com/guides/make-a-guest-list-from-your-contacts/
Updated: 2026-11-14 · By the Contaxo team

> Put the guests in one group on your phone, then in **Contaxo** tap **Excel**, keep the name, phone, email and address columns and filter to that group. Tap **Export** and open the .xlsx in Excel or Google Sheets, where you add columns such as **RSVP**, **Guests**, **Table** and **Gift**. You never have to type a number or address by hand.

## What you need

- An iPhone, iPad or Android phone with the contacts
- Excel, Numbers or Google Sheets
- The free Contaxo app (exports up to 100 contacts; Pro exports your whole list)

## Build the list with Contaxo

1. **Gather the guests in one group.** On iPhone, open **Contacts › Lists › Add List**, name it (for example Wedding) and add the guests.
2. **Open Excel in Contaxo.** Tap **Excel**. Keep name, phone, email and address; remove what you don't need.
3. **Filter to the group.** Use the filter to pick your guest group. The preview shows exactly who is in the file.
4. **Export and add your columns.** Tap **Export**, open the file in Excel or Google Sheets, and add columns for RSVP, number of guests, table and notes.

## A simple guest list layout

| Name | Phone | Email | Address | RSVP | Guests | Table | Notes |
| --- | --- | --- | --- | --- | --- | --- | --- |
| Ashley M. | +1 415 555 0100 | ashley@example.com | 12 Pine St | Yes | 2 | 4 | Vegetarian |

The first four columns come from your phone; you add the rest in Excel or Google Sheets.

## Tips

- **Find missing details early.** Sort by the address column to see who has none, and ask them before invitations go out.
- **Keep one master file** and filter it (for example RSVP = Yes) instead of making copies.
- **Print the final list** for the venue with Excel's print or by exporting a [PDF](https://exportcontacts.com/to-pdf/) from Contaxo with only the columns the venue needs.

## Without an app

The Contacts app on iPhone and Android can't export a spreadsheet. On a computer you can export your Google contacts from **contacts.google.com** as **Google CSV** and delete the columns you don't need; see [How to export Google Contacts to Excel](https://exportcontacts.com/guides/export-google-contacts-to-excel/).

## Frequently asked questions

### Can several people work on the list?

Yes. Upload the .xlsx to Google Sheets or OneDrive and share it with your partner or planner.

### Can I print address labels or envelopes from it?

Yes. Use the Excel file as the source for a mail merge in Word or Google Docs to print labels and envelopes. Contacts without an address show an empty cell, so you can see who to ask.

### Some guests have two phone numbers

Each guest stays on one row with all of their numbers and emails.

### How do I send the invitation to everyone?

Use the email column in your email app or a mailing tool. For messages, see [How to share multiple contacts at once](https://exportcontacts.com/guides/share-multiple-contacts-at-once/) to set up a group.

### Is it free?

Yes for up to 100 guests. Pro exports longer lists.

## Related

- [How to export your contacts to Excel](https://exportcontacts.com/to-excel/)
- [How to make a printed phone book for an elderly parent](https://exportcontacts.com/guides/print-a-phone-book-for-an-elderly-parent/)
- [How to share a contact list with a team, club or class](https://exportcontacts.com/guides/share-a-team-or-class-contact-list/)
- [How to export your contacts to Word](https://exportcontacts.com/to-word/)

Get Contaxo: App Store https://apps.apple.com/app/id1546550155 · Google Play https://play.google.com/store/apps/details?id=com.onnex.exportcontacts.excel.backup